Author Info

11NCEE Paper Submission Site

Presentation Instructions and Templates

Please click your presentation type below to read important instructions and guidelines

5-in-5 Presentations

5-in-5's are “5 slides in 5 minutes” oral presentations. 5-in-5 presenters will also be assigned a space to display a  poster at the poster session on the evening of their presentation (June 24 or June 25). This is a great opportunity to draw your 5-in-5 audience members to the poster session! All 5-in-5 presentations will be organized into 90 minutes sessions with 12-14 presentations per session and will run concurrent to the oral sessions. 

The session will have a moderator and in many ways be very similar to traditional oral presentation sessions. Posters will be included in the poster session on the same day as the corresponding 5-in-5 presentation.  You are allowed no more than 5 minutes to make your presentation. There are no exceptions and the session moderator will be strictly controlling session pacing. It is recommended to limit your presentation to 5 sildes of technical content and one additional slide featuring your poster's location at that day’s poster session. All poster locations will be assigned by June 1, 2018. 

PLEASE NOTE:

  • A computer and projector will be available for all sessions.
  • At the conference venue there will be a Speaker Ready Room where you submit your presentation via flash drive. More information will be provided in late May.  
  • You must prepare your presentation for widescreen projection (16:9 aspect ratio).

Poster Size: The maximum size for your poster is 24” x 36”.  The board will be push-pin compatible and push pins will be available. The most successful posters have an uncluttered layout and large graphics. For one of many resources on effective poster layout, visit http://www.ncsu.edu/project/posters.

Setup Time: We request that your poster be set up on the morning of your poster's presentation (Tuesday or Wednesday) before the beginning of that day’s 10:30am Concurrent Oral Sessions. It should remain posted all day. Your poster location will be assigned by June 1.

Poster Removal: Please take your poster down between 7:00 and 8:00 pm on the day of your session. Posters not removed by authors may be removed by staff.

Poster Printing: Poster printing is available through the FedEx office at the conference hotel for pick-up on site and at a discount to 11NCEE presenters. To order your poster online, go to: http://www.fedex.com/us/printing-services/online-printing.html

Click “Start Order” > Select “Posters and Signs” > Select “Use your file” under “Custom Posters” > Upload your file > Select Poster options.

To get the conference discount, YOU MUST ENTER “EERI Poster Special” in the “Additional Print Instructions” text box.

FedEx Office Ship & Print Center
404 S. Figueroa Street
Los Angeles, CA 90071
(213) 622-2045
Hours: 7:30AM - 7:00PM

24 x 36” Print Only Color Poster pricing. Once customers place their order for poster online, this FedEx location can honor extra 30 % Discount. After discount final price should come to $68.99 taxes included for 1 full color poster.

Please Make sure to chose this location address above when placing orders Online Printing and also add Special Instructions” into every order that says “EERI Poster Special” to get 30 % off . 

 

Oral Presentations (Special Sessions)

Oral presentations will each be 12 minutes, assembled in 90 minute sessions. 

The format of special sessions will vary widely based on the design by the session organizer. The session organizer will inform you of the amount of time for your presentation and any formatting information or other constraints on your presentation.  You may or may not be expected to make a presentation using PPT. We suggest you confer with the session organizer/moderator. If you have a PPT presentation and/or have video content, please review and follow the instructions below.

PLEASE NOTE:

  • A computer and projector will be available for all sessions.
  • There will be a Speaker Ready Room where you submit your presentation via a flash drive.  More information will be provided in late May.
  • If using a PPT, you must prepare your presentation for a widescreen projection (16:9 aspect ratio).

 

Oral Presentations (Technical Sessions)

Speaking time will be divided equally among the number of presentations, usually 6. To allow for introductions and questions, please plan your speaking time to be no more than 12 minutes. In the case when a paper presentation is cancelled in your session, moderators will allow more time for discussion.

PLEASE NOTE:

  • A computer and projector will be available for all sessions.
  • At the conference venue there will be a Speaker Ready Room where you submit your presentation via a flash drive.  More information will be provided in early June.
  • You must prepare your presentation for a widescreen projection (16:9 aspect ratio).

Poster Presentations

Poster sessions will be held from 5:15 - 7:00 PM on Tuesday, June 26 and Wednesday, June 27. 

The layout of the 11NCEE poster sessions have been designed such that posters on similar topics will be grouped together. As a result, poster locations will be assigned. The online and printed program will list complete titles and authors of all poster session papers and they will also be listed on signs near the poster stations.

Size: The maximum size for your poster is 24” x 36”. It can have either a portrait or a landscape orientation. The board will be push-pin compatible; a supply of push pins will be available. The most successful posters have an uncluttered layout and large graphics. For one of many websites giving information on effective poster creation, visit http://www.ncsu.edu/project/posters.

Setup Time: We request that your poster be set up in the morning of the day it is assigned (Tuesday or Wednesday) before the beginning of that day’s 10:30am concurrent sessions. It should remain posted all day. You will be notified of your poster location by Friday, June 22. The poster location map is below.

Poster Session Map

(Click to enlarge image)

Poster Removal: Please take your poster down between 7:00 and 8:00 pm. Posters not removed by authors may be removed by staff, who will make an effort to store them for retrieval at a later time during the conference, but no guarantees can be made.

Poster Printing: Poster printing is available through the FedEx office at the conference hotel for pick-up on site and at a discount to 11NCEE presenters. To order your poster online, go to: http://www.fedex.com/us/printing-services/online-printing.html

Click “Start Order” > Select “Posters and Signs” > Select “Use your file” under “Custom Posters” > Upload your file > Select Poster options.

To get the conference discount, YOU MUST ENTER “EERI Poster Special” in the “Additional Print Instructions” text box.

FedEx Office Ship & Print Center
404 S. Figueroa Street
Los Angeles, CA 90071
(213) 622-2045
Hours: 7:30AM - 7:00PM

24 x 36” Print Only Color Poster pricing. Once customers place their order for poster online, this FedEx location can honor extra 30 % Discount. After discount final price should come to $68.99 taxes included for 1 full color poster.

Please Make sure to chose this location address above when placing orders Online Printing and also add Special Instructions” into every order that says “EERI Poster Special” to get 30 % off .

 

Session Moderator (Concurrent Oral and 5-in-5 Sessions)

As moderator(s), your role is to keep the session under control and on time, but most importantly, to keep the session stimulating and informative through your active participation.

Each room will have appropriate audiovisual (A/V) equipment. We are using an integrated presentation system and presenters will receive instructions on how to upload their files in advance of their sessions. Swapping of computers or loading presentations from USB sticks during a session will NOT be allowed. There will be a folder in each room with specific instructions on how to use the A/V equipment. Bright-colored signs will be provided to alert speakers 2 minutes before their time is up (yellow) and when their time is up (red).

Some sessions have been assigned teams of co-moderators (if so, your co-moderators are copied on this email), in which case you should all agree on how to share the duties when you meet before the session starts. A student volunteer will be assigned to your session to help with time keeping and/or A/V handling, as needed.

Moderator duties:

  1. Arrive at the session room at least 15 minutes before the scheduled start time to meet and greet the speakers and address any last-minute issues.
  2. At the beginning of oral and 5-in-5 sessions, briefly introduce the session content (no more than a minute). The program is posted at https://11ncee.org/program/detailed-program.
  3. The sessions are 90 minutes in length and we need to keep a STRICT time limit for each paper and discussion (details below). If a presentation extends longer than the allocated time, then the discussion should be deferred to end of the session, if time permits.
  4. Moderate the discussion. It helps to listen to presentations carefully and to prepare questions in case the audience does not volunteer any. Always allow the audience to ask questions first and reserve your questions as a backup to animate the session. If a speaker is missing, we recommend you use your judgement to minimize changes to the schedule as attendees may want to change rooms during sessions based on the original schedule. Questions and discussions are expected after each presentation in oral sessions as time allows, and at the end of the session only for 5-in-5 sessions.
  5. Session Structure:  

    a.   Most Concurrent Oral Sessions (TT.000) include six presentations. Presenters are instructed to prepare for a maximum delivery time of 12 minutes. Introduction and questions should not take more than 3 minutes, keeping each presentation to 15 minutes total. Before each oral presentation, introduce the speaker by name and affiliation, and state the title of the presentation (optional).

    b.   Special sessions (SS.000) will each have a unique format. If you are the moderator for a special session but are not the session organizer, please contact us.

    c.   The 5-in-5 Poster Presentation Sessions (FF.000) include 10-15 presentations.  The moderator’s instructions are the same as for Concurrent Oral Sessions with the exception that presentations are limited to 5 minutes, without introductions or questions. If a speaker has not yet yielded their time after 5 minutes, you must intervene to end their presentation to allow other speakers to present their work. We encourage you to handle the situation with grace and humor. Encourage the audience to meet the presenters, ask questions, and view their posters that evening.

  6. At the end of your session, thank the presenters and the audience and then offer one final round of applause for all.
  7. We recommend you scan the program to identify additional related sessions (oral, 5-in-5, poster) and highlight them before closing the session.

 

Presentation Upload

 

  • Equipment in Meeting Room:
    • laptop
    • mouse
  • Laptops: Personal laptops cannot be used in the session rooms. You must load your files via the Speaker Ready Room. However, support is available in the Speaker Ready Room for file transfers from your laptop. You should still bring a backup of the presentation on alternate media. Please make sure you have all power, video, and networking adapters with you.
  • During Your Presentation: each session room will be staffed with an AV technician who will assist in starting each presentation. Once the presentation is launched, the presenter will control the program from the podium using a computer mouse or the up/down/right/left keys on a keyboard.
  • How to submit your presentation:
    • On-site Submission: Check in at the Speaker Ready Room preferably the day before your session to submit your files and to preview your presentation. If checking in on the day of your session, please come by at least 4 hours prior to the start of your session (note: this refers to the session start time, not the presentation start time). The AV technicians will assist with the upload of your files and provide the opportunity to preview and/or edit the presentation as necessary.
    • Bring a Backup: Be sure to bring a backup copy of your presentation with you to the meeting. If you plan to upload files on-site, bring two copies.
  • Speaker Ready Room - San Bernardino Room (Lobby Level)
    • Checking in at the Speaker Ready Room is the most important step you will take to ensure a successful presentation.
    • All presenters are required to check in to the Speaker Ready Room, preferably the day before. If you are unavoidably delayed, you must still go directly to the Speaker Ready Room. Do not bring a laptop or other media device to the session room.
    • When reviewing your presentation in the Speaker Ready Room, make sure all fonts, images, and animations appear as expected and that all audio or video clips are working properly. The computers in the meeting rooms are the same as the computers in the Speaker Ready Room, therefore:
    • IF THE PRESENTATION DOES NOT PLAY PROPERLY IN THE SPEAKER READY ROOM, IT WILL NOT PLAY PROPERLY IN THE MEETING ROOM.
  • Security
    • Presenters are required to provide identification in order to submit their presentation as well as to access it in the Speaker Ready Room.
    • Cameras and video equipment are not permitted in the Speaker Ready Room.
    • All files are deleted at the end of the conference, unless permission has been granted to the conference association to retain the presentation files.

 

Paper Formats

The 11NCEE is accepting two paper types for the proceedings: The full paper option has a limit of ten pages, and the extended abstract paper option has a limit of four pages. Specifications for paper length, formatting details, a template, and instructions can be found by downloading the Paper Instructions and Paper Template files. Papers MUST be converted to PDF files before upload to the submissions site. 

Download the 11NCEE Paper Formatting Instructions [PDF]

Download the 11NCEE Paper Template [.docx]

Submission of Abstracts
The Call for Papers is now closed. We are no longer accepting abstract submissions for the 11NCEE.  

Selection Criteria for Abstracts

Clarity of concepts; objectivity; organization; significance of the technical material; value as an original contribution; clarification or extension of existing information or concepts; adequacy; and treatment of the subject; freedom from commercialism.

Notification of Provisional Acceptance
Due to a record number of abstract submissions, notification of provisional acceptance has been pushed back until September 15, 2017. Authors will receive email notification. After an initial abstract is provisionally accepted the author will write either an extended abstract (4 pages) or a full paper (10 pages). Format requirements for submission of full and extended abstract papers will accompany the notification of provisional acceptance.

Submission of Papers for Review
Final papers, both full and extended abstracts, are due on Monday, November 27, 2017 (this new date is final and includes the two week extension). A non-refundable deposit of $350 must accompany the submission of each paper. The author/payee will receive a coupon code to apply a discount towards their conference registration. Each $350 deposit can be applied once toward the conference registration of any of the authors. An author can apply up to two credits toward their conference registration. Final papers will be reviewed using the same criteria as for abstracts; however, the papers will also be reviewed for relevance to the topic for which they are proposed. http://submissions.mirasmart.com/11NCEE/login.aspx

Notification of Final Acceptance
Authors will receive confirmation of acceptance of their papers no later than mid-April 2018. In the rare and unexpected case that an author's paper is not accepted for any type of presentation but the author has registered for the conference, the full registration fee can be refunded upon the author's request. 

Technical Program Topic Areas

  • Advances in Non-Linear Modeling Tools
  • Bridge Structures
  • Buildings, Structural Systems
  • Critical Infrastructure (hospitals, schools, power plants, dams, ports)
  • Education and Outreach
  • Engineering Seismology
  • Experimental Methods
  • Ground Motion Modeling, Directivity, Spatial Correlation
  • Ground Motion Simulations for Engineering Applications
  • Ground Motion Spatial Variability
  • High Performance Computing and Simulation
  • Information Technology and Collaboration Tools
  • Instrumentation, Data Collection, and Seismic Networks
  • Lessons Learned from Recent Earthquakes, Post-Earthquake Assessment and Response
  • Liquefaction and Ground Failures
  • Multi-Hazard Risk Assessment, Cascading Hazards Following Earthquakes (fire, landslide, etc.)
  • Non-Structural Components and Systems
  • Onshore and Offshore Southern California Fault Systems
  • Operational Earthquake Forecasting
  • Post-Earthquake Response, Emergency Management, and Recovery
  • Repair and Retrofit
  • Resilient Communities and Cities
  • Risk and Loss Assessment and their Socio-Economic Impacts
  • Risk and Resilience of Distributed Infra- structure and Lifelines
  • Seismic Hazard Assessment
  • Seismic Isolation, Energy Dissipation and Control Systems
  • Seismicity, Earthquake Sources, and Earthquake Geology
  • Seismology & Seismotectonics
  • Socio-Economic Issues and Public Policy
  • Soils, Foundations, Soil-Structure Interaction
  • Tall Buildings Design and Issues
  • Tectonics, Faults, and Large Earthquakes
  • Tsunami Hazard Assessment, Design, and Recovery

 

Special Sessions

We are no longer accepting special session proposals - thank you for your interest.

The conference will include a small number of special sessions. Attractive special session proposals cross disciplinary and general topic boundaries, and raise challenging issues. The program committee is particularly interested in special session proposals that relate to the conference theme of integrating earthquake science, engineering, and policy, and those that address the hazards, risks and policies related to Southern California, the setting for the conference. Special sessions can be mini-workshops, panels, debates or other unique and engaging formats.

Special session proposals should not be merely a collection of presentations in a general topic area. This type of session will be built by the program committee after reviewing the submitted papers.

Download the 11NCEE Call for Papers (PDF)

 

 

The objective of EERI is to reduce earthquake risk by advancing the science and practice of earthquake engineering; improving understanding of the impact of earthquakes on the physical, social, economic, political, and cultural environment; and advocating comprehensive and realistic measures for reducing the harmful effects of earthquakes.

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499 14th Street, Suite 220,

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Phone: 510-451-0905
Fax: 510-451-5411
E-mail: 11ncee@eeri.org
Website: www.eeri.org

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